2425-378 – Administrative Assistant 2 (OA11) – Sydney Waterfront

Operational Support

Administrative Assistant 2 (OA11)

Education

Sydney Waterfront Campus

Sydney, Nova Scotia

Department of Facilities and Engineering

Continuing Full-time Position: Commencing approximately December 9, 2024

Application deadline is 11:59PM, November 19, 2024

Competition No. 2425-378

Salary range: $42,176.04 to $47,189.29 annually

Responsibilities

• Provide confidential day-to-day administrative and organizational support to the campus Facilities Manager.
• Manage the day-to-day administrative and supportive functions to support the Occupational Health and Safety, Sustainability, Tender and Procurement and Risk Management programs. This entails record keeping, file management, project/construction management support, accounts payables as well as other related administrative duties as required.

Qualifications

• Qualifications and Occupational Experience:

  The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration combined with a minimum of two years’ (full-time equivalent) of recent and related experience in a fast-paced office environment. Or you have the recognized equivalency of a high school diploma with significant (10) years of administrative experience.

• You have experience with financial control programs and processing invoices.

• Occupational experience that includes working in a commercial or industrial setting would be considered an asset, as would previous administrative experience in Facilities Management.

• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite including Excel and MS Project.

• Experience with work planning tools such as Facilities Management Megamation software would be considered an asset.

• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work.

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.

• You possess excellent interpersonal skills and are able to interact at all levels of an organization.

• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.

• Your superb team working skills enable you to contribute positively to a team environment.

• You have specific technical occupational knowledge and skill in inventory control software, risk management and accounts payable.

• You are known for your problem solving and critical thinking skills.

• You possess excellent coordination skills specifically related to Facilities Management.

• You have proven records and information management skills and abilities.

• You demonstrate a strong commitment to excellence.

• You are dedicated to life-long learning.

Are you interested?

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist at jaclynn.kelly@nscc.ca. Our Employee Workplace Accommodation Policy can be found here.

Nova Scotia Community College