Administrative Assistant, Psychology

Position: Administrative Assistant

Department: Psychology Department

Position Type: SEIU Administrative Assistant 3, Full-time

Date Posted: November 8, 2024

Application Deadline: November 25, 2024 at 11:59PM

Competition #: 24-44-AU

Salary: $45,191 per annum (SEIU Administrative Assistant 3). Salary increases to $50,371 following successful completion of 6-month probation period.

Benefits: Our total compensation package includes a defined benefit pension plan, health and dental plan, Telemedicine with Greenshield Health, health spending account, life insurance, optional life insurance, AD&D insurance, long-term disability insurance, employee and family assistance program, tuition discount for employees and their dependents, free gym facility membership, 3 weeks vacation increasing with years of service, university paid holidays including winter break closure.

Responsibilities

Acadia seeks an Administrative Assistant in the Psychology Department to receive visitors, calls, and other contacts to the department and to provide informed responses to inquiries and referrals as appropriate. Inquiries are frequently regarding registration, course options, and academic regulations.

In addition, the incumbent prepares the timetable for all courses offered through the department, supports recruitment of new students, assists in the selection of student assistants, and provides support for the Career Development process for faculty.

Tracking of expenditures through purchase orders and procurement cards, maintaining accounting database, and assisting with budget preparation are also required. Other duties will include maintenance of the departmental website, records management, and scheduling appointments.

The incumbent also manages the psychological test bank and processes course evaluations (including statistical summary) for all teaching staff in the Faculty of Pure & Applied Science.

Qualifications

• We are seeking a candidate who has proven experience delivering a high level of client service and demonstrated ability to think clearly, resolve issues and take initiative.

• The successful applicant will ideally have completed a program in either office or business administration, combined with related work experience.

• Demonstrated ability to work to a high level of accuracy, maintain confidentiality, and be flexible to regularly changing priorities is necessary, as is the need for strong analytical skills.

• Applicants must be highly proficient in the use of Microsoft Office applications. Experience with database management is necessary; familiarity with Ellucian Colleague database an asset.

• Familiarity with Acadia’s academic programs and administrative procedures an asset.

For further information or to request a detailed job description, please contact Keilani Tupper at keilani.tupper@acadiau.ca.

Are you interested?

TO APPLY: Internal candidates (members of SEIU Local 2) must apply by November 25, 2024. Applications from external candidates are also encouraged; however, consideration is dependent upon result of internal competition. To apply for this opportunity, click on the “Apply Now” button and upload your cover letter, resume, and professional references. Internal candidates (members of SEIU Local 2) should also upload a job posting application form.

Please be advised that only those invited for an interview will be contacted. The University reserves the right not to fill this position. A six-month eligibility list may be established from this competition to fill future vacancies for identical positions.

The University invites applications from all qualified individuals; however, Canadians and permanent residents will be given priority. Acadia University is committed to employment equity and diversity in the workplace and welcomes applications from Aboriginal people, African Nova Scotians, persons with disabilities, visible minorities, women, and persons of any minority sexual orientation or gender identity. Consistent with the principles of employment equity, the primary criterion for appointment to a position is qualifications and professional excellence. Candidates who identify as a member of one of the afore-mentioned groups, and who wish to have the application considered as such, are invited to submit the online Employment Equity Voluntary Self-Identification Form as part of their application package.

The university will provide support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant’s accessibility needs. If you require accommodation because of a disability or for any other reason during the interview process, please contact keilani.tupper@acadiau.ca.

Acadia University