2425-356 – Administrative Assistant 3 (OA13) – Shelburne Campus

Operational Support

Administrative Assistant 3

Education

Shelburne Campus

Shelburne, Nova Scotia

School of Trades and Transportation
Continuing Full-time Position: Commencing approximately December 2, 2024
Application deadline is 11:59pm, November 14, 2024
Competition No. 2425-356
Salary range: $44,683.28 to $49,695.30 annually

Responsibilities
Reporting to the Academic Chair and working in a team environment, you will provide a full range of administrative support services for the Academic Chair, Shelburne Campus, with an emphasis on providing superior customer service to all clients, including but not limited to students, staff and the public. Your responsibilities will include, but are not limited to, providing basic administrative support such as taking student bookings for industry courses and customized courses, minute taking, filing, booking rooms and meetings, calendar management, supporting faculty as well as general office support as required.

Qualifications
Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. High school completion with significant years of administrative experience (10) will also be considered.

• A post-secondary certificate or diploma in Bookkeeping or Accounting would be considered an asset.

• You have a minimum of three years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment.

• Experience working in a training environment would be considered an asset.

• Experience with space bookings, operating Point of Sale systems, handling cash and debit/credit transactions would be considered an asset.

• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite and email. Experience working with an Enterprise Resource Planning (ERP) system such as PeopleSoft would be considered an asset.

• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.

• Experience in training/facilitation preparation, delivery and evaluation would be considered an asset.

• Experience supporting/providing service to students and prospective students would be considered an asset.

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.

• You possess excellent interpersonal skills and are able to interact at all levels of an organization.

• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.

• Your superb team working skills enable you to contribute positively to a team environment.

• You have specific technical occupational knowledge and skill in file management and inventory control.

• You are known for your problem solving and critical thinking skills.

• You are a strong communicator.

• You possess excellent coordination skills specifically related to room bookings, coordinating services, work, events, logistics, etc.

• You have proven records and information management skills and abilities specifically related to the organization of course delivery.

• You demonstrate a strong commitment to excellent customer service.

Are you interested?
Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist at jaclynn.kelly@nscc.ca. Our Employee Workplace Accommodation Policy can be found here.

Nova Scotia Community College