Administrative Coordinator

Recognizing that housing affordability is vital to sustainable communities, the Housing Hub is a not-for-profit organization that partners to drive housing development across all New Brunswick.

We believe that a thriving inventory of housing is vital to the sustainable growth of New Brunswick and the fulfillment of individuals, families, and communities. Through a disciplined approach and a focus on execution, the Housing Hub combines relevant stakeholder resources, connections, and experience to expand development of housing projects that are diverse, inclusive, and sustainable.

The Chapman Group is happy to support us in this recruitment.

Benefits and Perks:

As a member of our team, you are entitled the following benefits:

• Comprehensive health benefits package, including access to our Employee Assistance Program for 24/7 support.
• Remote work opportunities.
• Competitive salary, tailored to match your level of experience and expertise.
• Make a tangible impact on communities through purpose-driven and meaningful work.
• Opportunities to attend work-related conferences and events for networking and training purposes.

Other:

We are an equal opportunity employer and values diversity in the workplace. We encourage applications from all qualified individuals regardless of race, ethnicity, religion, gender, sexual orientation, age, or disability status.

We are committed to ensuring that all employees have the necessary support to thrive in their roles. We offer accommodation for individuals who may require it due to disabilities or other circumstances. If you require accommodation throughout the recruitment process, please let us know.

Responsibilities

Position Details:

We’re seeking an organized, detail-oriented, self-starter to join our team as an Administrative Coordinator. This role will play a vital role in ensuring smooth operations and supporting various administrative functions. Reporting to the Chief Executive Officer (CEO), the Administrative Coordinator will support the team in the following capacity:

Responsibilities:

• Oversee day-to-day administrative services.
• Bookkeeping support where required for processing payments, invoicing and payables.
• Monitor and respond to general inquiries.
• Coordinate document signatures and assist in the preparation of board reports.
• Assist with formatting and compiling project and funding reports for review.
• Collect, organize, and submit reports to stakeholders.
• Coordinate meetings with the board, subcommittees, and other key stakeholders, including minute-taking.
• Manage the CEO’s calendar and book travel arrangements as needed.
• Assist in meeting and event coordination.
• Perform other administrative duties as assigned.

Qualifications

• Previous experience in administrative or operations roles.
• Strong organizational skills and ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Attention to detail and ability to maintain confidentiality.
• Ability to work independently and collaboratively in a remote-work environment.
• Flexibility and adaptability to meet changing priorities.
• Access to a reliable vehicle and ability to travel as needed throughout the province of New Brunswick for work purposes.
• Currently living in or willing to move to New Brunswick.

The Chapman Group