Intermediate Secretary

Dean’s Office

Faculty of Medicine

(Contractual Position until October 31, 2025)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

DUTIES

• The successful applicant will work independently within the scope of duties to provide advanced administrative assistance that requires considerable initiative and judgement in support of the Vice Dean, Faculty of Medicine.
• Responsibilities include managing Vice Dean’s calendar, correspondence, logistics for in province and out of the province meetings, transcribing letters and recommendations, completing travel claims, overseeing and coordinating processes regarding academic and administrator searches/reviews for multiple positions, maintaining databases, arranging meetings, taking minutes for meetings and committees, and other related duties.
• This position has multiple interactions within the Faculty of Medicine and other departments of Memorial University as well as with external contacts including Executives from Eastern Health and other Regional Authorities, Associations, etc.

QUALIFICATIONS

• Considerable experience (3-5 years) in secretarial or administrative work providing support to an executive; graduation from post-secondary office administration program or related field, or any equivalent combination of experience and training.
• Advanced knowledge of Microsoft Office applications with a strong focus on Outlook, Excel, PowerPoint and Word, and proficiency with video conferencing applications (WebEx, Zoom) and file transfer applications (DropBox) is required.
• Experience with scheduling and database reporting are considered assets.

SALARY $52,675 – $61,793 per annum (Non-Bargaining)
CLOSING DATE October 7, 2024
COMPETITION NUMBER MUN02581

Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine – Memorial University, Medical Education Centre, St. John’s, Room M2M229; or fax your resume to (709) 864- 6344. Call us at (709) 864-6404 for assistance.

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

Inquiries about this opportunity should be directed to the Faculty of Medicine – Memorial University, Medical Education Centre, St. John’s, Room M2M229 or by telephone at (709) 864-6404.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Memorial University of Newfoundland