Communications and Administrative Assistant

Join Our Team as a Communications and Administrative Assistant in Halifax!

Ronald McDonald House Charities Atlantic (RMHC Atlantic) is excited to announce an incredible opportunity for an energetic and dedicated Administrative and Communications Assistant in Halifax, NS. This is an in-person position, offering a unique chance to make a profound impact on the lives of families we serve at the Ronald McDonald House.

About RMHC Atlantic:
Ronald McDonald House Charities (RMHC) Atlantic is a non-profit organization dedicated to supporting the health and well-being of children and their families. We provide a caring and supportive environment for families who must travel to receive medical treatment for their children. RMHC Atlantic operates several key programs, including Ronald McDonald House and two Ronald McDonald Family Rooms, serving families across the Maritimes.

About the Role:

RMHC Atlantic is seeking a highly organized and detail-oriented Administrative and Communications Assistant to support the efficient operation of the organization. This role will provide essential administrative, office support, and communications assistance across all teams. The successful candidate will also play a key role in event coordination and general office management.

Key Responsibilities:

Administrative and Office Support:

• Provide administrative assistance to the CEO, the front desk of the house and other team members as required.
• Manage office supplies to ensure a well-organized and efficient office environment.
• Assist in scheduling appointments, managing calendars, and organizing meetings.
• Perform general office tasks such as data entry, document preparation, filing, and assisting with the Furniture, Fixtures, and Equipment (FF&E) for the new house.
• Update and maintain the donor database following interactions with supporters.
• Undertake additional tasks as required to contribute to the overall success and smooth functioning of RMHC Atlantic’s programs and initiatives.

Communication Support:

• Assist in the development and execution of internal and external communications, including social media updates, newsletters, and promotional content.
• Maintain and update the organization’s website, ensuring accurate and timely content.
• Provide support in creating and maintaining communication templates and materials.

Event Support:

• Collaborate and execute fundraising events, such as the annual golf tournament, McHappy Day, and PJ Walk.
• Coordinate event logistics, manage event materials, and provide on-site support during events.
• Communicate effectively with vendors, committee volunteers, and participants to ensure successful event execution.
• Steward donors, participants, and sponsors after events by providing follow-up communications and acknowledgment.
• Assist in developing and coordinating event-related content, including signage, printing, promotional schedules, and updating event websites.

Qualifications and Skills:

• 1-2 years of relevant work experience preferred
• Post-secondary education preferred
• Previous experience in event management, administration, or communication support.
• Exceptional organizational skills and the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite; experience with basic graphic design tools is an asset.
• Strong attention to detail with a commitment to accuracy.
• A team-oriented individual with a positive and proactive attitude.
• A willingness to take on diverse responsibilities and contribute to a dynamic, mission-driven environment.

Hours of Work:

Full time, In-person; 40 hours per week with flexible start and end times; Potential for a hybrid work arrangement

Flexibility in hours is required for events and committee meetings

How to apply:

Please provide a resume outlining your qualifications and a cover letter to supplemental information about connection to the cause and career aspirations.

Apply via the job posting on the Career Beacon website.

RMHC Atlantic is an equal opportunity employer. We are committed to providing an inclusive and barrier-free recruitment process and work environment. If you require accommodations during the application or interview process, please contact us at careers@rmhcatlantic.ca to ensure your needs are met.

We are dedicated to building a workforce that reflects the diversity of the communities we serve. We encourage applications from individuals of all races, ethnicities, genders, sexual orientations, abilities, ages, and religions.

At RMHC Atlantic, we are committed to fostering an inclusive environment where diverse perspectives and backgrounds are embraced and valued. We believe that a diverse team enriches our organization and enhances our ability to support families with children receiving medical treatment. Join us in our mission to create a supportive and caring environment for all families.

We at RMHC Atlantic appreciate all applications received, and only shortlisted candidates will be contacted for further steps in the selection process. Your interest in joining RMHC Atlantic is valued, and we thank you for considering this opportunity.

Ronald McDonald House Charities Atlantic