Front Desk Administrative Assistant

• Use your experience in a challenging role!
• Work within a collaborative team environment!
• Receive competitive compensation with a global leader!

About the Organization
Methanex is the world’s largest supplier of methanol to major international markets in North America, Asia-Pacific, Europe and Latin America. With the care of the environment as the root of their business, Methanex is a Responsible Care company committed to the safe, ethical and environmentally sound management of the chemicals it makes and uses. Responsible Care is an ethic established by the Chemical Industry Association of Canada (CIAC). The Responsible Care ethic is an integral part of Methanexs global commitment to ensuring the well-being of all stakeholders, wherever Methanex does business.

About the Opportunity
Methanex is currently seeking a temporary Front Desk Administrative Assistant to join the team in Medicine Hat, AB. This is a temporary position with an end date of May 30, 2025.

The Front Desk Administrative Assistant ensures a smooth, professional, and welcoming reception experience for both internal and external customers and stakeholders at Methanex Medicine Hat. This role involves managing and coordinating the security access process and system to maintain efficient operations.

More specifically, your responsibilities will include:

• Act as the first point of contact for internal and external stakeholders with a welcoming and professional approach
• Provide high-quality reception services, including managing telephone, fax, and radio messages
• Maintain a tidy and positive reception area, ensuring a professional atmosphere
• Handle customer and stakeholder inquiries professionally and promptly via phone, email, or in-person
• Ensure availability of telephone and fax systems, liaising with service providers for maintenance
• Build relationships with administrative assistants and ensure backup staff are trained in reception and security processes
• Administer site access control, security cards, and optimize related processes
• Monitor and report site security issues, access concerns, and hazards, including managing site cameras
• Support extended work shifts during turnarounds or outages and act as muster coordinator in emergencies
• Administer site access, orientation, and compliance documentation, ensuring all safety protocols are communicated

About You
In order to qualify for this role, you will need 3 years of administrative experience, and advanced proficiency in Microsoft Office Suite and Adobe Photoshop. A post-secondary diploma in office administration, communications, or a related program is preferred, and previous experience in reception security is an asset.

As an ideal candidate, you excel in flexibility and adaptability, allowing you to handle urgent requests and shifting priorities with ease. Your strong teamwork and collaboration skills enable you to build positive relationships with stakeholders and contribute to a customer-focused environment. You are dedicated to exceeding expectations and providing exceptional service, which is supported by your excellent communication, organizational, and time management abilities.

Independent and detail-oriented, you maintain confidentiality and exercise sound judgment in all your decisions. With a commitment to personal and professional development, you continuously seek opportunities for growth and improvement.

About the Benefits
Building on our core values of integrity, trust, respect, and professionalism, our corporate culture encourages communication and teamwork and rewards employees for creativity and innovation.

We are also very active in supporting educational and training/development initiatives. We sponsor scholarships and co-op programs at local colleges and universities as well as hands-on training programs at our manufacturing facilities.

In exchange for your hard work and dedication, you can expect an industry-competitive salary.

Join this thriving and team-focused market leader today and expand your experience with a new challenge – Apply Now!

To apply, please complete the online application form. Once you have answered the questions, please click NEXT and you will be instructed to attach your resume on the following page. Please submit your resume and cover letter as a single document.

Expressions of interest must be submitted by 4 p.m. on October 9, 2024.

Methanex