Document Control Clerk

Job Title: Document Control Clerk

Classification: Temporary/ Union

Department: Engineering & Reliability

Reporting to: Aaron Collier

Location: Come by Chance Refinery

Closing date: October 14, 2024

Schedule: Monday – Friday (7:30 am-4:00 pm) or Monday-Thursday (7:30 am-6:00 pm)

Posting Type: External/Internal

Join Our Team

We’ve proudly remained a vital employer to Newfoundland and Labrador for the past 30 years. Diversity and inclusion are essential to our business. One of our key strengths as a Company is the diverse range of people we employ, reflecting the range of countries, cultures, and contexts that represent the global nature of our business.

Our refinery is a newly repurposed plant in Come by Chance, Newfoundland. The refinery’s strategic location enables us to source low-carbon intensity feedstocks from anywhere in the world while delivering sustainable fuels to low-carbon markets.

We are one of the world’s most significant renewable diesel and sustainable aviation fuel production facilities in the world. We are poised to meet the growing global demand for renewable fuels.

Join our highly skilled team and become leaders in a world-class production facility.

Document Control Clerk

Reporting to the Engineering Lead as part of the Engineering and Reliability department at Braya Renewable Fuels, the Document Control Clerk plays a vital role in ensuring that our company’s documentation is well-organized, accurate, secure, and accessible for use when needed.

Duties & Responsibilities

• Consolidation of files – Transfer and/or renaming of files currently saved in various locations.
• Receive drawings/documents, internally and externally and record and upload to the Braya document control system.
• Manage documents – Organize and maintain documents, as per Braya policies and procedures.
• Logging of documents – Record incoming and outgoing documents for traceability and auditing purposes.
• Track status of documents, including revisions, monitor document workflow to ensure they are completed within the required deadlines.
• Issue Drawing / document numbers are per Braya’s guidelines.
• Document Distribution – Distribute documents to relevant departments or individuals as required, ensuring controlled copies of documents are circulated and revised documents are uploaded and superseded versions are archived
• Implementing and enforcing document control procedures and processes to ensure compliance with company standards.
• Liaising with various departments to ensure necessary documentation is readily available, coordinating with the project teams to manage project-related documents, including engineering drawings, contracts, and project plans, communicating with external stakeholders, such as clients and contractors, to provide necessary documentation and updates.
• Implementing and enforcing security measures to protect sensitive or confidential documents. Monitor access to documents, ensuring only authorized personnel can view or modify them.
• Any other duties as requested by supervisor
• Use of Maximo

Qualifications

• Successful completion of post-secondary diploma in Records and Information Management, Equivalent combination of education and work experience may be considered.
• Basic understanding of engineering drawings and P&ID’s is an asset.
• Computer experience with File Explorer, Adobe, MS office suite.
• Excellent written and oral communication skills.
• Excellent organizational and priority management skills.
• Excellent multitasking skills.

Physical Demands

By applying for this job, you acknowledge and understand that the regular requirements and demands of this job include (but are not limited to):

• Regularly lifts/moves objects up to 25 lbs. Occasionally lifts/moves >50lbs. Push/Pulling forces up to 50 lbs are required.
• Work repetitively involves reaching/stretching, bending, and twisting; regular standing, walking, and climbing.
• Work environments can present exposure to loud noises or environmental hazards.

Braya is committed to Employment Equity. Accommodations during the recruitment process are available upon request for candidates with disabilities.

We look forward to reviewing your application!

Braya Renewable Fuels (Newfoundland)