Graduate Programs Assistant (Secretary PL4)

Closing Date: October 1, 2024 at 4:00 PM

Forestry & Environmental Management

The Faculty of Forestry and Environmental Management is a Fredericton Campus unit providing forestry and environmental management education programs to undergraduate and graduate students, among other activities.

WHAT WE OFFER

Full-time | Continuing | Fredericton Campus| On-Campus

Standard Work Hours: Mon – Fri | 8:15 am – 4:30 pm |36.25 hours per week

Salary Range: $23.48 – $27.26 per hour

YOUR FOCUS

The Graduate Program Assistant provides administrative support and overall management of the graduate program within the Faculty of Forestry and Environmental Management.

• Provide support to the Director of Graduate Studies running the graduate program, including composing correspondence and processing grad forms.
• Act as first point of contact regarding graduate degree admission requirements, travel, accommodations, tuition fees, living expenses, etc.
• Process, track and monitor, review, maintain, and update all aspects of the online admissions system for the graduate students.
• Prepare graduate student payment forms and update student records as necessary.
• Coordinate and schedule all aspects of MScF, MScFE, MScEM, MF and MFE thesis examinations, report presentations, proposal presentation. Organize PhD dissertation examinations in consultation with the School of Graduate Studies.
• Maintain graduate SharePoint communications site. Prepare regular reports for the Director, including student enrollments, program progress, and competition requirements.
• Assign rooms keys and manage electronic door system.
• Assist in the coordination of student awards ceremony, graduate symposium, and silver ring ceremony.
• Take minutes for various committees.
• Provide administrative support to faculty members, and staff as required.

WHAT YOU BRING

• Post-secondary education, preferably a diploma in Business Administration.
• 2-3 years’ related experience, or an equivalent combination of training and experience may be considered.

Additional Strengths:

• Detailed-oriented, organized professional who is self-motivated and able to deliver high quality results.
• Experience working with diverse clientele, showcasing the ability to foster collaborative relationships.
• A naturally curious, collaborative professional with an interest in trying new ways of doing things, adopting new technologies, continuous improvement, and lifelong learning.

Are you interested?

WHY CHOOSE UNB?

UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.

SECRETARIES, ACCOUNTANTS, LIBRARY ASSISTANTS AND CLERKS (SALAC)

This position is part of the UNIFOR, Local 4504 employee group and falls under the SALAC Collective Agreement.

COMMITMENT TO EQUITY, DIVERSITY & INCLUSION

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however, only those selected for an interview will be contacted.

University of New Brunswick