Case Records Assistant (Clerk 3)

Competition # : 43999
Department: Office of the Chief Medical Examiner
Location: DARTMOUTH
Type of Employment: Permanent
Union Status: NSGEU – NSPG
Closing Date: 23-Sep-24 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Nova Scotia Medical Examiner Service investigates deaths of persons who die from criminal violence, by accident, by suicide, suddenly when in apparent good health, when unattended by a physician, in a correctional facility, or in any suspicious or unusual manner. Our service is also responsible for approving cremations.

The Medical Examiner Service serves the people of Nova Scotia by providing impartial, professional, compassionate, and accurate medicolegal death investigation. We serve Nova Scotians by providing compassionate service that meets the highest standards of science. We are committed to educating the next generation of forensic scientists. We collaborate with our partners in health care and health surveillance to prevent deaths.

About Our Opportunity

The Case Records Assistant is responsible for providing assistance to the Case Records Administrator. This position assists in the monitoring and review of case records and ensures the quality, security and integrity of records for department and government documentation of death investigations carried out by the Nova Scotia Medical Examiner Officer (NSMES).

Primary Accountabilities

The Case Records Assistant:

• assists in the auditing of case records to ensure compliance with accreditation standards, MES standards and legislative requirements.
• participates in problem solving with case file investigations, assists in fostering partnerships with other departments and agencies;
• ensures that records are accurately classified and stored at the provincial Records Centre, prepared for final deposition and destroyed in accordance with the records retention schedule.

Qualifications and Experience

4 years related experience; or an equivalent combination of training and experience may be acceptable. A Certificate in Medical Office Assistant or Health Information Management is considered an asset.

Accurate data entry skills are required in this position. Experience with Microsoft office, Outlook (or other email systems) and internet use is required. Switchboard and/or reception experience would also be considered an asset.

Most investigations with this office relate to death under violent circumstances such as homicide or suicide and traumatic accidents such as motor vehicle crashes or falls from heights. The incumbent must therefore be professional and able to adapt to the unusual demands and nature of this position, which can present a mental challenge. Flexibility and self-motivation are essential for the Case Records Assistant. The incumbent must possess a high level of attention to detail, skills in organizing and multi-tasking, problem solving ability and a demonstrated knowledge of numeric filing systems. Proven interpersonal communication skills, people management abilities, tact and discretion are important in this position. The successful candidate will have the ability to work effectively independently as well as in a team environment. Your resume and cover letter should clearly outline how you meet these qualifications.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day.
• May be required to work overtime on occasion.

Additional Information

The successful candidate should be prepared to handle the sensitive and challenging nature of the work. Our investigations often involve cases of violent death and traumatic accidents. The work environment may include exposure to various sensory triggers based on the type of work performed.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies
• Countless career paths.

Pay Grade: CL 18
Salary Range: $1,684.00 – $1,884.17 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link: http://hcm17.sapsf.com/sf/careers/jobsearch?company=novascotiaP

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Public Service Commission, Government of Nova Scotia