Accounting Clerk – Assistant

We are looking for a Accounting Clerk- assistant for our Accounting department.

In addition to financial duties, this position may also be responsible for administrative tasks such as answering phones, responding to emails, and filing documents. Strong organizational and communication skills are essential for success in this role.

To qualify for this position, a candidate should possess a degree in accounting, finance, or a related field. Experience in the hotel industry is preferred, but not required. Proficiency in Microsoft Excel and other financial software is a must.

Overall, the Hotel Accounting Assistant or Finance Clerk is a crucial member of the hotel’s financial team, and their contributions directly impact the success of the business.
Assist in day-to-day finance operations and are primarily responsible for computing, recording, collecting, analyzing, and verifying numerical data for use in maintaining accounting records of the financial operations of the hotel.

Additionally responsible for generating bills and collecting all revenue owed to the hotel in an accurate, timely manner by accounting policies and procedures. Also, I assisted the finance manager in directing the financial activities of the hotel.

ACCOUNTING ASSISTANT DUTIES AND RESPONSIBILITIES:
• Assist in managing revenues received and dispersed including accounts receivable, accounts payable,
payroll, audit, and General Ledger reporting.
• Cash handling functions for the hotel and reconciling all cash dropped at the front desk.
• Assist with analyzing financial statements every month and report any variances to the concerned
department heads.
• Assist with financial and tax audits.
• Assist with preparing tax returns and corporate reporting requirements.
• Assist the Financial Controller with systems administration, G/L account reconciliation, budget
preparations, inventories, monthly closings, and full P & L responsibility.
• Assist the Financial Controller with completing the year-end audit process.
• Review and approve all reconciliation and audit work papers.
• Post city ledger payments in the property management system, reconcile and bill all city ledger accounts.
• Perform follow-up billing and credit collection documentation and inform the Controller of any potential uncollected accounts.
• Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies.
• Bill out credit cards (AMEX, DINERS, etc.) and maintain accurate and legible logs for all credit cards.
• Reconciles bank statements.
• Prepare wire transfer confirmations for reimbursable invoices.
• Prepare credit card authorizations for American Express, Visa, Master, Diners, etc., and send them to vendors.
• Verify if the credit card service charge is billed correctly for all credit card transactions.
• Reviewing all ledger details guest ledger, city ledger, and deposit ledgers to validate proper payment and revenue posting.
• If any imbalance or difference is found on the ledger then co-ordinate with the PMS team to resolve the same.
• Review the postings, payments, revenue, and guest balance reports daily.
• Ensure correct taxation is applied on all billing software like Property Management Systems (PMS), Point of Sale (POS), and SPA software.
• Maintains accounting databases by entering data into the accounting program.
• Assists with reimbursable invoicing.
• Set up new accounts by establishing a credit policy.
• Assign unique AR number to new approved accounts on both PMS and Back office software.
• Assist in reconciling open account status items.
• Input General Cashier Summary and maintain binder.
• File and distribute credit card cancellations, bulletins, and credit warnings.
• Process and follow-up on all returned checks accepted as cash payment.
• Record General Ledger and City Ledger reconciliation.
• Analyse revenues, commissions, and expenses to ensure they are recorded appropriately every month.
• Maintain Vendor’s permanent files and Certificates of Insurance.
• Maintain contracts for vendors.
• Process payroll or verify payroll dollars and reports.
• Process authorized purchase requests as needed.
• Rotating monthly audits of inventories / Enter final inventory totals into a spreadsheet.
• Maintain Office supplies and order as needed.
• Any other job-related duties as and when assigned by the Financial controller.
• Accomplishes accounting and organization mission by completing related results as needed.
and/or any duties assigned by the GM/Accounting Manager

Please submit resume to email or please drop in at 6500 67 Street, Red Deer, Alberta T4p 1A2

Thank you fo your interest