Executive Assistant

Executive Assistant

Halifax, NS

Reference # HL-18430

Indigenous Treaty Partners is looking to bring a talented and experienced Executive Assistant to their dynamic and growing team.

About Indigenous Treaty Partners (ITP):

Indigenous Treaty Partners (ITP) headquartered in Halifax, NS with an office in Purdy’s Wharf, is an Indigenous-owned and operated business recognized as a leader in Canadian Council for Indigenous Business’ Partnership Accreditation in Indigenous Relations (PAIR) program. Since its establishment in June 2021, ITP has earned a strong reputation for their professional expertise and lived experience, successfully supporting international and Fortune 500 corporations in supporting multi-million-dollar development projects with Indigenous Nations. ITP is also known for delivering comprehensive, multi-year National cultural training programs.

The ITP team brings a high level of competence and professionalism to every opportunity, ensuring that the services are tailored to meet the unique client needs. ITP offers robust Indigenous services, including their Professional Indigenous Ally Training programs, Reconciliation Action Planning, and general advisory services for all levels of government and private-sector organizations. These programs are designed to meet clients where they are in their journey of Reconciliation, guiding them to a place of comfort and confidence in acting as allies to their Indigenous neighbors. ITP shares knowledge and insights into what it means to be Indigenous in Canada and how organizations and their employees can be better allies for a stronger Canada together. Meridia Recruitment is pleased to be partnered with them on this key role.

Responsibilities Will Include:

• Calendar Management: Effectively manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements, with a particular focus on coordinating engagements with Indigenous communities and corporate partners.
• Communication Liaison: Serve as the primary point of contact between the Founding Partners and internal/external stakeholders, ensuring clear, respectful, and culturally appropriate communication with Indigenous Treaty Partners and clients.
• Administrative Duties: Manage administrative tasks such as expense reports, invoicing, and record-keeping, ensuring compliance with organizational policies and maintaining financial integrity.
• Document Preparation: Prepare, edit, and manage correspondence, reports, presentations, and other documents, ensuring accuracy, cultural relevance, and alignment with ITP’s mission.
• Personal Task Management: Assist the Founding Partners with ad hoc personal tasks as needed, including managing personal appointments, coordinating household or family-related logistics, and handling other personal errands to ensure that the Founding Partners can focus on their professional responsibilities without distraction.
• Meeting Coordination: Organize and coordinate meetings, events, and conferences, ensuring all logistical aspects are handled with sensitivity and precision.
• Strategic Support: Assist in the development and implementation of strategic initiatives that support ITP’s mission and strengthen relationships with Indigenous Treaty Partners.
• Project Coordination: Support various projects by tracking progress, coordinating tasks, and ensuring timely completion, working collaboratively with team members and partners.
• Confidentiality Management: Handle confidential information with the highest level of discretion, maintaining professionalism and trust in all interactions.
• Technology Utilization: Utilize office software and tools effectively to streamline processes and enhance productivity, particularly in virtual and remote settings.
• Research and Analysis: Conduct research and compile data to support strategic decision-making processes, incorporating Indigenous perspectives and priorities.
• Training and Development Support: Assist in the onboarding and training of new team members, ensuring they are well-versed in ITP’s values, mission, and administrative processes.

The Ideal Candidate Will Possess:

• Executive Support Experience: At least 5 years of proven experience as an Executive Assistant or in a similar role, with expertise in supporting organizations that engage with stakeholders and navigate the challenges of a growing and dynamic environment.
• Founders and Leadership Collaboration: A strong track record of working directly with founders or executive leadership, particularly in entrepreneurial settings, demonstrating the ability to anticipate needs and provide strategic support in a fast-paced environment.
• Organizational and Communication Skills: Exceptional organizational and time-management abilities, with excellent written and verbal communication skills that emphasize clarity, respect, and cultural sensitivity.
• RFP and Project Coordination: Strong background in supporting the preparation and submission of Request for Proposals (RFPs) and coordinating multiple projects simultaneously, ensuring alignment with strategic objectives and timely delivery.
• Technical Proficiency: Proficiency in using office software and tools, such as Google Suite, CRM software, calendar management systems, and virtual meeting platforms.
• Client Acquisition and Market Research: Proven experience in supporting client acquisition efforts, including market research, identifying potential clients, and assisting in the preparation of presentations and proposals.
• Independence and Collaboration: Ability to work both independently and collaboratively, demonstrating initiative, reliability, and strong problem-solving capabilities.
• Adaptability and Attention to Detail: Flexibility to adapt to changing priorities and demands, coupled with a strong attention to detail and a proactive mindset to anticipate the needs of the executive and the organization.

Preferred Qualifications:

• Project Management Skills: Experience in project management and coordinating cross-functional initiatives, particularly those involving Indigenous partners.
• Relevant Education: Relevant certifications or training in executive support, administration, or related fields.
• Bilingual or Multilingual Abilities: Proficiency in additional languages, especially French or Indigenous languages, is highly desirable.

Why Join ITP?

At Indigenous Treaty Partners, you will have the opportunity to work in a meaningful environment that values diversity, inclusivity, and the unique perspectives of Indigenous communities. You will play a crucial role in supporting our mission and contributing to Reconciliation that positively impacts Indigenous Peoples across Canada.

Don’t miss out on this amazing opportunity. Connect with our team to learn more!

To express interest in this opportunity please apply online by clicking the link below:

https://meridiarecruitment.ca/Career/18430

For more information about this exciting opportunity please contact Heather Labucki, Partner, or Sara Morey, Consultant, at smorey@kbrs.ca If you require accommodation to participate in the recruitment process, please let Sara Morey know.

Meridia Recruitment Solutions connects leading organizations with top talent by building strong relationships and creating ideal matches with candidates because we are only successful when you are. We appreciate your interest in this opportunity.

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