Receptionist / Administrative Assistant

Job Opportunity Receptionist/Admin Assistant

Moncton Headstart has been addressing the barriers that make it difficult for disadvantaged children to succeed in school since 1974. As a registered Canadian charity providing high quality, evidence-based, early child, and family intervention services in English, we work with children from Birth-5 yrs. of age and their families to improve outcomes.

JOB SUMMARY

The successful candidate provides professional reception services while overseeing the day-to- day front of office management position Monday-Friday 8am-4pm.

To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel. Prior experience as a receptionist or admin assistant is a must.

RESPONSIBILITIES

• Manage daily interaction with clients & visitors, organize requests as needed.
• Process mail, invoices, payments, and expense reports in accordance with routine office policies and procedures.
• Maintain office supplies, inventory, arranging for servicing of office equipment and /or building services as needed.
• Maintain a record-keeping system for both physical and electronic files.
• Assisting Executive Director with administrative tasks.
• Performing ad-hoc administrative duties.
• Answering, forwarding, and screening phone calls.
• Sorting and distributing mail.
• Provide excellent customer service.
• Scheduling appointments.

SKILLS REQUIRED:

• Prior experience as a receptionist in a social services setting or related field.
• Consistent, empathetic, and kind manner.
• Experience with administrative and clerical procedures.
• Experience managing a busy reception area.
• Ability to prioritize tasks and responsibilities while meeting deadlines.
• Excellent written and verbal communication skills.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Good time management skills.
• Able to contribute positively as part of a team, helping with various tasks as required.
• Ease of working effectively with the public, clients, and colleagues
• Attention to detail and able to work independently.
• Active listening, open mindedness, flexible, creative, kind
• Fluent written and spoken English; bilingualism an asset.

EDUCATION AND EXPERIENCE

• Recognized secretarial, or administrative background, with client service experience.
• Associate or bachelor’s degree in a related field.
• Three to five years’ experience in an office environment with similar responsibilities in the non-profit, social services and/or charitable sector
• Proficiency in Microsoft Office, Outlook, Word, Excel. Social media savvy.

Headstart offers competitive compensation, benefits (health and dental, matching RRSP), summer Fridays, and the joy of working with a wonderful group of people committed to helping children and families thrive.

To apply, please send your cover letter and resume to office@monctonheadstart.com

Please note we will only consider applicants in our geographical area.

We thank all applicants. However, only those selected for an interview will be contacted.

Moncton Headstart Inc.