Secretary (band level 3)

SECRETARY (BAND LEVEL 3)
Discipline of Family Medicine
Faculty of Medicine
(Full-Time, Contractual position to August 29, 2025)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

All qualified employees are welcome to apply, however preference is given to CUPE members

• DUTIES

Reporting to the Academic Program Administrator, Discipline of Family Medicine, the successful applicant will be required to perform moderately difficult and varied clerical work involving some independent judgment for the Family Medicine Academic Office. Duties include providing general administrative support to the Family Medicine Residency Training Program; organizing core Family Medicine training programs and yearly resident orientation; preparing letters for residency licensure and promotion; maintaining resident binders/portfolios; printing In-training Assessment Reports (ITARS); updating documents, handbooks, One45 and webpages; supporting various committees in organizing meetings, preparing materials, recording, composing and distributing minutes and conducting necessary follow-up; assisting with program accreditation; providing administrative and clerical support to the Residency Program Director and other faculty and staff within the Discipline; preparing schedules; assisting with travel requests and claims; preparing internal requisitions, catering pre-approvals, and other financial documents; distributing mail; responding to telephone and email inquiries; preparing documents and various types of correspondence; editing and distributing policies, procedures and guidelines; maintaining filing systems; photocopying; and performing other related duties as required. This position will also provide support to the Family Medicine Enhanced Skills Programs and the Undergraduate Program, as needed.

• QUALIFICATIONS

Experience (1-3 years) in moderately difficult and varied administrative/clerical work; supplemented by a two-year office administration program, or any equivalent combination of experience and training are required. Experience using Microsoft Office applications including Word, Outlook, PowerPoint and Excel is required. Experience in an academic environment, and knowledge of One45 software and Memorial policies and procedures are assets. The ideal candidate will have strong communication and organizational skills.

SALARY $46,134 – $54,114 (CUPE Local 1615)
CLOSING DATE: September 3, 2024
COMPETITION NO. MUN02932

Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine- Memorial University, Medical Education Centre, St. John’s, Room M2M229; or fax your resume to (709) 864- 6344. Call us at (709) 864-6404 for assistance.

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the

Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

Inquiries about this opportunity should be directed to the Faculty of Medicine- Memorial University, Medical Education Centre, St. John’s, Room M2M229 or by telephone at (709) 864-6404.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Memorial University of Newfoundland