Halifax Office Services Clerk

Are you a motivated and proactive team player with a positive “can do” attitude, looking for a new and exciting challenge? Do you thrive in a fast-paced team environment in which you learn every day and where you are challenged to think on your feet?

Our Office Services team seeks an Office Services Clerk to join our Halifax office in a full-time permanent position. As part of the Office Services team, you will support internal and external client needs ensuring exceptional service is provided with every interaction.

As an Office Services Clerk, you will be responsible for providing support to all areas of Office Services as required, including but not limited to:

Mail/Supplies/Courier/Hospitality/Reception:

• Deliver and stock office supplies, courier, and mail runs;
• Assist with office moves which may include wall hangings, boxes, and furniture;
• Assist with minor maintenance and setup of furniture and equipment;
• Ability to lift weights between 20lbs and 50lbs as needed;
• Providing the highest level of client service, welcoming and ensuring the comfort of clients and visitors;
• Coordinating room booking requests and resolving conflicts; assisting with boardroom set-up including refreshments and audio-visual equipment in advance of the meeting;
• Assist with cleaning staff kitchen areas including the cafes and catering kitchen; and,
• Perform overtime as required.

Document Centre:

• Prioritizing, organizing, and preparing volumes of files for scanning and/or copying;
• Performing quality analysis on the images to ensure readability, correct indexing, proper orientation, and accessibility;
• Liaise with internal clients to manage expectations of work assigned, set priorities and clarify instructions, as necessary;
• Troubleshoot issues with photocopiers and other document production equipment including binding machines;
• Provide feedback and identify opportunities for improvement; and,
• Standing for long periods.

The successful candidate will possess the following skill set:

• Grade 12 diploma from a recognized institution or one (1) year of related work experience;
• Exceptional communication skills, a special focus on client service, with the highest degree of professionalism;
• Exceptional technology skills, with proficiency in all aspects of Microsoft Office in addition to a working knowledge of PDF Conversion programs for PDF editing;
• Strong organizational and time management skills for a high volume, deadline-driven environment with the ability to be flexible to changing priorities;
• Demonstrate exceptional attention to detail;
• Above average knowledge of photocopying equipment including the ability to troubleshoot;
• Knowledge of court requirements for document preparation would be an asset; and,
• A positive attitude and enjoy working in a collaborative team environment.

Our team members have access to:

• Defined-benefit pension plan;
• Firm-paid health and dental benefits;
• Health spending account;
• Personal (wellness) spending account;
• Time for you:
  • Including vacation, personal, and sick days.
• Our Team – we can’t say enough about our people! You will be part of a collaborative, collegial, respectful, and caring team; and,
• Have the opportunity to participate in a variety of teams including Collective Social Responsibility, Wellness, Diversity, Equity & Inclusion, Pride@MC, AccessMC, Special Events and so many more!

McInnes Cooper is committed to building an environment that is diverse and inclusive, representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles, and members of the 2SLGBTQIA community. Applicants from these equity groups may self-identify through our online application process.

As part of the recruitment process, MC will provide accommodation(s) to candidates with disabilities. If you require accommodation(s) to participate in the recruitment process with us, please contact Alana Burgess at alana.burgess@mcinnescooper.com or 902.455.8260.

Skills

• Attention to Detail and Accuracy
• Thrive in A Fast-paced Environment
• Professionalism
• Positive Can-do Attitude
• Organized Multi-tasker
• Highly motivated self-starter
• Excellent time management skills
• Excellent communication and interpersonal skills
• Client-focused
• Proficiency in Microsoft Office

McInnes Cooper