2425-229 – Administrative Assistant 3 (OA13) – Ivany Campus

Operational Support

Administrative Assistant 3 (OA13)

Education

Ivany Campus

Dartmouth, Nova Scotia

School of Business and Creative Industries
Term Full-Time Position: Commencing approximately August 16, 2024 (and ending approximately December 31, 2024)
Application deadline is 11:59pm, August 13, 2024
Competition No. 2425-229
Salary range: $44,683.28to $49,695.30 annually

Responsibilities

What you’ll be doing…

Working in a team environment and reporting to the Academic Chair, School of Business and Creative Industries, you will:

• Provide a full range of confidential, day-to-day administrative support services to the Academic Chair, with an emphasis on providing superior customer service to all stakeholders.
• Provide administrative support such as booking meetings and assisting students with questions.
• Assist the Academic Chair with scheduling, calendar management, supporting faculty, maintaining an online filing system, maintaining program files, as well as general office support as required.

Qualifications

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. High school completion with significant years of administrative experience (10) will also be considered.

• You have a minimum of three years of recent and related occupational experience in a fast-paced office environment.

• Occupational experience in the following areas would be considered an asset:

  • Managing day-to-day office functions
  • Ordering office supplies
  • Reconciliation of invoices
  • Calendar management (meeting coordination and set-up)
  • Working with data information in Excel and Word
  • Utilizing databases for information manipulation

• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, including Excel, E-mail, SharePoint, etc.

• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.

• Experience that includes working with PeopleSoft or a similar Enterprise Resource Planning (ERP) system would be considered an asset.

• Experience supporting/coordinating the work functions of a large and complex department would be considered an asset.

• Experience supporting/providing service to students and prospective students would be considered an asset

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity, diversity, inclusion, accessibility and anti-racism
• You possess excellent interpersonal skills that enable you to interact at all levels of an organization
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction
• Your superb team working skills enable you to contribute positively to a team environment
• You have specific technical occupational knowledge and skill in creating reports, manipulating data, setting up and overseeing shared files using OneDrive and Sharepoint
• You are known for your problem solving and critical thinking skill
• You possess excellent coordination skills specifically related to organizing the flow of information, workload planning, event planning and logistics
• You have proven records and information management skills and abilities specifically related to record management and maintaining confidentiality
• You have strong project management skills
• You demonstrate a strong commitment to excellence
• You are dedicated to life-long learning

Are you interested?

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Sarah Curwin, HR Generalist at sarah.curwin@nscc.ca. Our Employee Workplace Accommodation Policy can be found here.

Unfortunately, we cannot acceot late or paper applicantions.

Nova Scotia Community College