Office Admin – Hospital

• Direct calls to team members as appropriate
• Answer questions from staff/leader.
• Direct emails as appropriate
• Answer questions from staff/leaders

• Once new hire email notification received from HR, send new hire email template with attachments
• Approve COVID19 vaccination documentation and send email approval confirmation to HR
• Prepare medical documentation and new hire folder for appointment
  • E.g. when new hire sends in documentation over fax or email, organize it so it is ready in a folder for OHN (they may send in at different times)
• Follow up by email and phone to new hire if they have not submitted all their required documentation before the appointment (reschedule as necessary)
• Welcome new hire when they arrive for appointment have them sign in

• Help guide staff of next steps and what to do when they are sick
• Help guide staff through the online employee absence reporting form
• Forward any medical documentation to OHN (time sensitive and affects employee pay)
  • Check Right Fax throughout the day
  • Check emails throughout the day 
• Forward daily submitted Employee Absence Reporting Forms to Abilities specialists and OHNs

• All of the medical documentation that new hires send in and that is completed by the OHN in the new hire Pre-Employment assessment, needs to be manually entered into Parklane Recall module
• Any vaccinations completed by nurse enter into Parklane (E.g. COVID-19 vaccine, Influenza vaccine)

• Staff will request their medical files or the union will request medical files 
• There is a step by step guide in the admin folder for how to prepare one of these files

• Staff will get reimbursed for certain medical documentation that the employer requests 
• Admin responsibility to forward these requests to the abilities specialist to validate that it fits the criteria for reimbursement
• If they approve, admin to  prepare the expense report and send to manager of Abilities and Health for final approval

• Appointments can be booked Tuesdays and Thursdays
• Ensure OHN knows about appointment (in order to have time to order vaccine from pharmacy)
• Order office and medical supplies for department
  • Order supplies from staples
  • Support ordering supplies during annual flu clinic (Every October/November)
  • Order medical supplies from stores as per OHN request
• Room bookings (as needed)

Must adhere to clients Vaccination and Backcheck Policy.

Are you Interested?

If this is a role that interests you and you’d like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

About ManpowerGroup, Parent Company of:  Manpower, Experis, Talent Solutions, and Jefferson Wells

ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands – Manpower, Experis, Talent Solutions, and Jefferson Wells – creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity – as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World’s Most Ethical Companies for the 13th year – all confirming our position as the brand of choice for in-demand talent.

Job ID: 44025708350

Manpower