Executive Assistant

Summary

AC Belliveau Veinotte has an exciting opportunity for a qualified EA with at least three years of relevant industry experience in our Bridgewater office. This position’s main purpose is to directly support three busy Partners and provide quality services to our clients in a positive and respectful manner. Our firm is growing, and you can grow along with us.

What will it take to succeed in this role?

Your educational background and your work experience include a minimum of three years of experience in a professional services environment. In addition, you have experience with providing excellent customer service, superior organizational skills, have a mature attitude and professional demeanor.

Personally, you have a high level of integrity, initiative and interpersonal savvy to build solid and trusting relationships with clients, along with internal stakeholders. You also bring proven teamworking and problem-solving skills.

Our clients are varied, and so are their needs. The ideal candidate will have:

Essential Skills and Qualities

• Organizational and Time Management Skills
  • Multitasking Ability: Managing multiple tasks and priorities efficiently.
  • Detail-Oriented: Ensuring accuracy in scheduling, communication, and task execution.
  • Calendar Management: Proficient in coordinating complex schedules and meetings.
• Communication Skills
  • Clear and Concise Communication: Excellent verbal and written communication skills.
  • Professionalism: Maintaining a high level of professionalism in all interactions.
• Technical Proficiency
  • Office Software: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Familiarity with Accounting Tools: Basic understanding of accounting software and tools (beneficial, though not always required).
• Interpersonal Skills
  • Relationship Management: Building and maintaining positive relationships with clients, partners, and staff.
  • Discretion and Confidentiality: Handling sensitive information with the utmost discretion.
• Problem-Solving and Critical Thinking
  • Proactive Approach: Anticipating needs and addressing issues before they arise.
  • Resourcefulness: Finding effective solutions to unexpected problems.
• Adaptability and Flexibility
  • Quick Learner: Adapting to new tools, processes, and changes in priorities.
  • Flexible: Willing to adjust working hours to meet the demands of the partners’ schedules.
• Support and Coordination
  • Travel Arrangements: Coordinating travel plans, accommodations, and itineraries.
  • Event Planning: Organizing events, meetings, and client engagements.
  • Task Management: Handling administrative tasks such as correspondence, filing, and data entry.
• Additional Qualities
  • Experience
    • Relevant Experience: Previous experience as an Executive Assistant or Personal Concierge, preferably in a corporate or professional services environment.
    • Mature and Professional Demeanor: Demonstrating reliability and a composed, professional presence.
  • Cultural Fit
    • Alignment with Firm Values: Understanding and embodying the firm’s culture and values.
    • Team Player: Working well with partners and other team members to achieve common goals.
  • Customer Service Orientation
    • Client-Focused: Providing excellent service to internal and external clients.
    • Problem Solver: Addressing client concerns promptly and effectively.

Why work with us?

Our firm strongly believes in the importance of work-life balance. Our decision making happens at the local level based on input from all team members, including you. We are small enough to give a variety of experience, but big enough for people to specialize. We run a flat management structure where each of our Partners knows each member of staff by name, and personally meet with all staff regularly, including for performance reviews – you are never just a number here.

We provide our staff with a competitive bonus structure based on personalized performance metrics, RRSP contribution, training, health plan, paid time off to volunteer, wellness and other benefits, and we have recently been recognized as one of Canada’s Best Employers of Recent Grads. To learn more about us, please visit our website: www.bvca.ca.

With a growing team of professional and support staff, our firm offers a full range of services including assurance, accounting, taxation and advisory.

We are an equal opportunity employer and believe that the input of diverse viewpoints helps us to make better decisions.

To apply, please send a resume and cover letter to adean@bvca.ca by Friday, August 9th, 2024.

Belliveau Veinotte Inc has been recognized as one of Canada’s Top Employers.

Belliveau Veinotte