Administrative Assistant | Casual | Vancouver

Job Description:Job Description Back in Motion Rehab – Health Services is hiring a casual Administrative Assistant to work in our Vancouver clinic. POSITION TITLE: Administrative Assistant PROGRAM: Physiotherapy Clinic REPORTS TO: Administrative Manager LOCATION: Vancouver STATUS: Casual Hourly Rate: from $18/hour (depending on experience and skills)HOURS OF WORK: With availability for the following shifts:Current Scheduled Shifts:Tuesday: 12:00pm-8:00pmStart Date: ASAPCoverage Opportunities:Monday through Fridays 9:00am-5:00pm June 29-July 24Other Vacation/Sick coverage at BiM Van or any other BiM/LHC locations Note: Students with the required availability are welcome to apply Under the direction of the Administrative Manager, the Administrative Assistant is responsible for assisting clients and staff, photocopying documents, and answering client’s questions and inquires.Greets all clients and assists with signing in the attendance sheet;Booking client appointments, taking paymentsBalancing end of dayPreparing bank deposits; taking them to the bank weekly to be deposited;Preparing Clinical Records;Initial client orientation and documentation collation;Assists clients in waiting area and helping with client flow;File set-ups, KPI Tracking sheet updated weekly; monthly invoicing mailed outMonitor ICBC and WSBC rejectionsGeneral office administration as required;Ensures standard of Janitorial services, facility cleanliness and manage maintenance of facility;Responds to various client, customer and staff needs;Answers and transfers telephone calls;Receives and distributes mail, uploading medicals;Distribute locks and parking passes to clients if needed;Co-ordinating daily activity, close client appointments in CRM/JANE, prepare and enter sign-in/out attendance sheets;Co-ordinating client files upon discharge;Scoring various questionnaires and entering information into CRM;Assisting in general cleanliness of the facility (tidying exam rooms and lobby, completing laundry, scheduling dish duty, stocking supplies, );Health and Safety/ Office Coordinator Roles (if applicable)Keeping track of clinic inventory, preparing monthly ordersSend contractors revenue reports dailyProviding back up support for other administrative staff when needed. Successful candidates will have:At least one year of administrative experience or related experienceAbility to multi-taskAttention to detailOrganization skillsExperience with Jane Software an asset.Ability to take direction, yet show initiativeExcellent time management skillsSuperior customer service skills Back in Motion will only accept applications that are submitted though the company careers website. Applications from recruitment agencies will not be considered. Powered by JazzHR kk9eFlflX2

Job ID: 49888863

Back in Motion Rehab