Business Administration Assistant – Kamloops, British Columbia

Job Description:Job Description Job DescriptionJob Title: Business Administration AssistantJob Location: Remote: Located in Kamloops, British ColumbiaCompany ProfileIX Solutions is Western Canada’s go-to boutique IT firm, sought after by leading tech talent and forward-thinking organizations for their innovative approach, trusted team, award-winning service, and standout company culture.We act as a trusted advisor to forward-thinking organizations and their IT teams, empowering them to fulfill their potential through innovative solutions and technology that solves business problems. We help our clients effectively leverage modern technology and embrace digital transformation to achieve their critical business outcomes.Ultimately, we’re here to inspire innovation — for our customers and our people. For us, that means inviting ambitious individuals to the table — those who are primed to push the envelope — and fostering an imaginative environment for them to thrive. Why? Because we believe when you bring visionaries together with a genuine drive to do better and give them transformative technology as the toolkit, the possibilities and potential for your business become boundless.For us, success is measured in the lasting relationships we build with our clients. We go the extra mile to deliver a positive customer experience and trusted solutions that are flexible to meet their needs. Founded in 2018, our company supports clients across Western Canada from remote offices in Calgary, Edmonton, Vancouver, and the BC Interior.Position SummaryIX Solutions is looking for a passionate, driven Business Administration Assistant who will collaborate with the Manager, Business Administration to maintain IX Solutions corporate services for our clients, employees, and vendors. The position is in Kamloops, British Columbia and reports to the Manager, Business Administration, working 40 hours per week with typical business hours being 8:00am to 4:30pm Monday to Friday. Balancing multiple priorities with deadlines is a requirement and after-hours availability may be required on occasions.Is This Position a Fit for You?This position is a fit for you if you:Possess a sense of urgencyAre detail orientedAre an administrative generalist with an interest in bookkeepingAre looking for mentorship and opportunity to grow.Are skilled at building rapport and enjoy supporting othersResponsibilitiesSet up contracts, projects, and services in our ERP platformPrepare ERP reports as requestedComplete monthly reconciliation of client licensesAssist with reconciling monthly invoices and accounts payable invoicesReview month end reporting and complete month end tasksProvide coverage vacation coverage and complete tasks including Regus mail redirection, bank deposits and other tasks as requiredParticipate in improving IXS business administration processesAssist with developing processes and repeatable corporate practicesCreate and maintain accurate and effective documentationAssist with documentation preparation, formatting and reviewManage company cell phone planAnswer and direct phone calls to IXS employeesOrder office supplies and research new office supply dealsManage IXS shippingSchedule company-wide meetings, such as townhalls and trainingSchedule and coordinate travel bookings for employee travelCoordinate and plan client eventsComplete IX Solutions event planningManage and coordinate IX Solutions merchandise and swagOther duties as requiredQualifications/ExpertiseHave strong attention to detail and accuracyHave a positive attitude and willingness to learnAre adaptable and can adjust to a fast paced, changing environmentPossess strong computer skills, including MS Word, PowerPoint, Excel, and Outlook softwareAdvanced Microsoft Excel skills are a bonusBookkeeping or accounting experience is a bonusQuickBooks Online experience is a bonusProfessional CharacteristicsCommunicate in an open, helpful manner and build relationships across the organizationProvide leadership and assistance to colleagues and future employees; Foster and participate in a collaborative work environment and cultureChallenge the status quoTake personal accountability and provide end to end ownership of a solution or obstacleEngage with team and demonstrate commitment to alignment with the organizational mission and corporate valuesPossess excellent communication skillsHave strong organization and time management skillsMotivated and able to work with minimal supervisionPossess exceptional attention to detailHave the ability to work within processes, yet know when to try something different, problem solving and offering solutions to overcome obstaclesRequirementsLegally permitted to work within CanadaHold a valid Driver’s License and vehicleAbility to speak and write English fluentlyCompensation The Business Administration Assistant position is a 40 hour per week salary position with an annual salary range of $42,000 – $52,000. Compensation is commensurate with skills, experience and duties included in this position. IX Solutions is pleased to offer remote work opportunities for our employees, however we do require employees to reside in Alberta or British Columbia, Canada. Powered by JazzHR 9Fp1xkopHG

Job ID: 36842716

IX Solutions Ltd.