INTERMEDIATE CLERK STENOGRAPHER (BAND LEVEL 2)

Department of Electrical and Computer Engineering

Faculty of Engineering and Applied Science

(Contractual Position to May 31, 2025)

DUTIES

• The Intermediate Clerk Stenographer will be required to perform moderately difficult and varied clerical work which involves some independent judgement.
• Duties include:
  • Assisting in the collection and compilation of all course materials for graduate and undergraduate courses taught in the Department of Electrical and Computer Engineering (ECE) during the academic year that are required for accreditation and academic unit planning process.
  • Assisting in scanning, sorting, tracking and maintaining all data collected for accreditation by contacting each faculty member.
  • Replying to inquiries from faculty, students and staff by telephone or correspondence.
  • Assisting in obtaining approvals on various forms including, but not limited to, room access and purchasing requisitions.
  • Sorting all incoming and outgoing mail to the department.
  • Ordering all office supplies for the ECE department and managing any catering orders for various meetings, events and search committees.
  • Providing assistance with room bookings both internal and university wide, for ECE faculty members, staff, and students for meetings, exams, or events.
  • Processing printing services requests.
  • Performing other related duties as required.

QUALIFICATIONS

• Experience (minimum 1 year) in moderately difficulty and varied clerical work; completion of a two-year program in office administration is required; or an equivalent combination of experience and training will be considered.
• Knowledge of Microsoft Office, including Word, Excel, Access and Power Point, is essential for this role.
• Familiarity with Student Banner and Student Web would be an asset.

SALARY $43,119 – $50,582 per annum (Non-Bargaining)

CLOSING DATE October 23, 2024 by 5:00 p.m. NST

COMPETITION NO. MUN03008

Please note that we will ONLY accept applications for this position through our website https://www.mun.ca/hr/careers/

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at recruitment@mun.ca.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Memorial University of Newfoundland