MET 24120 Maintenance Clerk

Maintenance Clerk
Metropolitan District
Location: Halifax Regional Municipality
Type of Employment: Full Time, Term
Union Status: NSGEU Local 47
Competition # MET 24120
Closing Date: August 28, 2024

About Our Opportunity

Under the direction of the Maintenance Supervisor, the Maintenance Clerk is responsible for typing, filing, and indexing general correspondence, reports, work orders, material requisitions and purchase orders, contracts, and other records of the Maintenance Department. The incumbent is responsible for receiving, recording, and routing tenant complaints, assisting in the preparation of vehicle and other equipment maintenance schedules, and establishing and maintaining all other Maintenance department records.

Responsibilities

• Establish and maintain project and unit maintenance files and an efficient bring forward system for general correspondence and maintenance inspections and schedules.
• Prepare, type and file assigned correspondence, reports, schedules, work orders, purchase orders, material requisitions, documents relating to tenders, quotations, and bids and other documentation as requested or required.
• Distribute copies of purchase and work orders appropriately.
• Receive and record tenant complaints and maintenance calls, prepare work orders and take other appropriate action as required.
• Prepare the Maintenance Department’s attendance, illness, vacation, timesheets, and related records as required.
• Maintain vehicle logs for kilometers driven and damage reports, and schedule tune ups, alignments, balancing and other routine maintenance services and adequate inventory of keys, accurate distribution records and arrange for duplicates as required.
• Maintain records and liaisons with appropriate individuals concerning maintenance services contracts such as pest control, burner service, plumbing, electrical as required.
• Maintain and store files confidentially by ensuring they are kept secure in locked cabinets.
• Other duties as assigned.

Qualifications

• Degree or Diploma in Business Administration or Secretarial, plus two years’ related experience.
• Strong keyboarding skills with working knowledge of Microsoft Office.
• Excellent knowledge of office procedures and practices are required to maintain accurate and secure files, track, and follow-up information/report requests.
• Communication skills, both verbal and written.

Assets

• Experience in Yardi Property Management software

Competencies required at this level of work are Organizational and Time management skills, Client orientation, Communication, and Interpersonal skills.

Equivalency

An equivalent combination of training, education and experience may be considered.
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

If you are a team player, who is passionate about improving the lives of Nova Scotians, you are the candidate we are looking for to join our team. We will assess qualifications using one of more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks. Offer of employment is conditional upon the completion of all applicable background checks, the results of which must be satisfactory to the employer. Checks may include one or more of the following: criminal background checks, driver’s abstract, and confirmation of education credentials.

Are you interested?

Based on the employment status, eligibility, and union agreement, the NSPHA offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs and flexible working schedules.

Classification: CL 18
Salary Range: $24.06 to $26.91 hourly
Work Week: 35 hours

Note: This is not a Civil Service position.

We are committed to employing staff who are representative of the diverse community we serve. If you are a member of one or more of the following designated groups, you are encouraged to self-identify on your cover letter or resume: Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your application.

To Apply

Please merge your cover letter and resume into one document when applying. In the cover letter or resume, please quote the competition number and name.

Apply through Career Beacon.

Submissions must be received by midnight on the closing date. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Nova Scotia Provincial Housing Agency