Administrative Assistant

Position: Administrative Assistant

• Type: Full Time Permanent
• Location: St. John’s, NL
• Start date: ASAP
• Starting Salary: $51,389
• Department: Corporate Services
• Benefits: In accordance with the NAPE Collective Agreement Local 7018

About Us

The Registered Nurses’ Union Newfoundland & Labrador (RNUNL) is dedicated to advocating for registered nurses and nurse practitioners while striving to improve the healthcare system for all. We are seeking a highly organized and motivated administrative Assistant to join our dynamic team. The ideal candidate must possess strong administrative skills, highly organized and understand the administrative requirements to support a unionized environment.

Key Responsibilities

• Manage incoming telephone calls, ensuring prompt and efficient message relay.
• Place orders for office supplies, maintain inventory levels, and ensure adequate stock.
• Organize travel arrangements, including itinerary planning and reservation coordination.
• Welcome visitors and guide them to appropriate contacts or areas of service.
• Sort and distribute incoming physical and electronic mail, and facilitate internal information flow.
• Type and proofread correspondence, forms, and documents with meticulous attention to detail.
• Provide general information about RNUNL services to clients and the public.
• Handle telephone and email inquiries professionally and courteously.
• Maintain and generate reports from electronic and manual files, inventories, mailing lists, and databases.
• Assist in drafting legal correspondence and perform various office and clerical tasks.
• Prepare photocopies, collate documents for distribution, mailing, and filing purposes.
• Organize document labeling, filing, and retrieval according to retention guidelines.
• Manage confidential and accurate personnel information within databases.
• Process incoming and outgoing mail manually or electronically as required.
• Provide administrative support for internal committees.

Qualifications and Experience

Education: Successful completion of a one-year Office Administration program from an approved/recognized college is required. Experience in office administration and/or records keeping will be considered an asset.

Experience: Minimum of three (3) years’ experience in office administration.

Computer and Technology Knowledge:

• Proficient in database software.
• Advanced knowledge of MS Office Suite (Excel, Word, PowerPoint, Outlook).
• Familiarity with MS Windows operating system.

Specific Competencies:

• Correspondence management.
• Reports and records maintenance.
• Forms management.

How to Apply:

Interested candidates should submit their resume and cover letter to rtansley@rnunl.ca by August 23, 2024. Please quote “Administrative Assistant” in your application and in the subject line.

The Registered Nurses’ Union Newfoundland & Labrador is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Registered Nurses’ Union of Newfoundland & Labrador