NOR 24121 Administrative Clerk

Administrative Clerk
Northern District
Location: New Glasgow
Type of Employment: Permanent, Full-time
Union Status: NSGEU Local 103
Competition # NOR 24121
Closing Date: August 14, 2024

About Our Opportunity

Reporting to the Supervisor and Client Services, the Administrative Clerk is the first point of contact for tenants, applicants, and the public. The incumbent is accountable for front desk reception and accounts receivable to ensure effective client service and the efficient running of the office.

Responsibilities

• Handle phone and walk-in inquiries from visitors, applicants, tenants, contractors, and staff.
• Process and track work orders and purchase orders in accordance with established policies and procedures.
• Create tenant charge batches under the direction of the Maintenance Supervisor and/or Supervisor Client Services, prepare invoices to tenants for unit damages, keys, lock changes, etc.
• Provide clerical services to the staff of the site office, including the preparation of lease packages for new tenants, scheduling lease signings, and assisting in the process of vacating tenant files.
• Maintain electronic and paper records/files related to tenancy, work orders, purchase orders, units, and buildings.
• Accept rental payments, process debits, maintain a small petty cash fund, safeguard the Northern District site office credit cards, and track issuance to and return of cards by staff.

Qualifications

• Business Administration or Secretarial diploma program, plus two years of related experience.
• Competency in desktop software, including Microsoft Office, and strong keyboarding skills.
• Excellent knowledge of office procedures and practices is required to maintain accurate and secure files, track, and follow-up information/report requests, and manage petty cash.
• Strong interpersonal skills to work with co-workers, tenants, contractors and vendors, other departments, and the public in a positive, tactful, courteous, and cooperative manner.

Assets

• Competency in Yardi Property Management software.
• Current Emergency First Aid and/or WHMIS certifications.

Competencies required at this level of work are Organization, Time Management, Communication, and Client Service.

If you are a team player, who is passionate about improving the lives of Nova Scotians, you are the candidate we are looking for to join our team. We will assess qualifications using one of more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks. Offer of employment is conditional upon the completion of all applicable background checks, the results of which must be satisfactory to the employer. Checks may include one or more of the following: criminal background checks, driver’s abstract, and confirmation of education credentials.

Equivalency

An equivalent combination of training, education, and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Skills

• Clerks
• Front Office
• maintenance
• Office Administration

Are you interested?

Benefits

Based on the employment status, eligibility, and union agreement, the NSPHA offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation, and Employee and Family Assistance Programs and flexible working schedules.

Classification: CL 14
Salary Range: $21.85 – $24.07 Hourly
Work Week: 35 Hours
Note: This is not a Civil Service position.

We are committed to employing staff who are representative of the diverse community we serve. If you are a member of one or more of the following designated groups, you are encouraged to self-identify on your cover letter or resume: Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities, and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your application.

To Apply

Please merge your cover letter and resume into one document when applying. In the cover letter or resume, please quote the competition number and name.

Apply through Career Beacon.

Submissions must be received by midnight on the closing date. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Nova Scotia Provincial Housing Agency