Special Events Coordinator

Job Category: Managerial and Professional Staff

Requisition Number: SPECI001036

Position Title: Special Events Coordinator

Department: Conferences and Special Events

Position Type: Full Time

Classification: MPE Band B

Salary Range: $42,802 – $52,299

Posting Date: July 26, 2024

Closing Date: August 6, 2024 at 1:00 PM AST

Position Description

StFX is a top ranking Canadian university and we are seeking a Special Events Coordinator to be a part of the Ancillary Services team. This opening is a full time position commencing as soon as possible. Reporting to the Supervisor, Conference Services, the Special Events coordinator will assist clients with planning and coordinating internal and external events. The primary function of this position is to ensure the client’s requirements are determined and all expectations are met in a professional and courteous manner.

Key Responsibilities

• Coordinating internal and external events
• Aid in preparation of business proposals and contracts with clients
• Coordinate client needs with multiple departments including but not limited to Food Services, Facilities Management, Information Technology Services, Liquor Services and external contractors to meet client requirements for meetings and events
• Provide onsite support at events
• Provide accurate and detailed client information following event completion
• Weekend and evening work required

Qualifications

• A minimum Diploma in Hospitality, Business or equivalent
• Preference will be given to candidates with 2 or more years experience in a similar role. Experience in a University environment will be considered an asset
• Strong organizational skills
• Excellent interpersonal skills
• Problem and solution oriented decision making required
• Strong work ethics and success at working in a team environment
• Excellent written and oral communication skills
• Ability to handle multiple projects with tight deadlines
• Ability to multi-task and follow-up with an eye for detail
• MS office suite (Excel, PowerPoint, Word) experience helpful
• Experience working with and communicating to customers a must

To apply for this opportunity, click the “Apply Now” button and upload your cover letter, resume and references.

StFX is located in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq People.

Our institution is committed to upholding the values of equity, diversity, inclusion and accessibility. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including Indigenous persons (especially Mi’kmaq), racialized persons (especially African Nova Scotians), persons with disabilities, those who identify as women and/or 2SLGBTQIA and any others who would contribute to the diversity of our community. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact People and Culture at hr@stfx.ca or 902-867-5038.

About Ancillary Services

Ancillary Services provides many important services that support StFX’s core functions – teaching and research. Each day we strive to enhance the campus experience for students, faculty, staff and visitors. All of Ancillary Services proceeds stay on campus and supports academic, research, infrastructure and student programming initiatives.

About St. Francis Xavier University

Established in 1853, St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of today’s undergraduates by providing the very best academic experience — outstanding teaching, exceptional hands-on research opportunities, and global exchanges — all within Canada’s most vibrant and inspiring residential campus. Here, the focus is on the academic and personal development of every student, making community and social engagement a large part of the learning experience. Our students are academically strong and highly engaged in every aspect of life, determined to make a positive impact on the world.

In 2022, Maclean’s annual university rankings put StFX #1 in student satisfaction and #2 in reputation across Canada in the primarily undergraduate category. For more, visit www.stfx.ca.

About Antigonish, Nova Scotia

The beautiful and historic town of Antigonish is located within the northeastern corner of Nova Scotia. Only a 15-minute drive from the ocean and a two-hour drive to major urban centres, Antigonish is a family-friendly community with a diverse and growing population and provides access to excellent education at all levels. The town is surrounded by rolling countryside and beautiful beaches and is a hotspot for outdoor recreation, sports and other active lifestyle activities. Antigonish supports a vibrant culture in the arts with music, performing arts, visual arts and crafts, and fabulous festivals happening throughout the year. For more information visit www.townofantigonish.ca or www.visitantigonish.ca.

St. Francis Xavier University