Accounting Administrator

THE ORGANIZATION:

At Events East Group, we proudly manage and operate the Halifax Convention Centre, Scotiabank Centre and Scotiabank Centre Box Office. Our people and our community make us the favoured event destination for our guests. Whether we’re attracting large delegations or hosting an elite group of athletes for an international competition, we are a catalyst for new opportunities and connections between Nova Scotia and the world.

Designed to meet the needs of multiple events, Nova Scotia’s Halifax Convention Centre offers over 120,000 square feet of flexible event space in the heart of downtown. The Halifax Convention Centre is part of the Nova Centre, a million-square-foot, mixed-use development that includes a hotel, office towers, and retail space. It is the largest integrated development project in the province’s history.

The Scotiabank Centre, managed by Events East Group, is the largest multipurpose facility in Atlantic Canada, serving as the region’s premier venue for major entertainment and sporting events and the nucleus of major event activity in Nova Scotia. Having hosted the world’s top performers, homegrown talent, best in class athletes and many performers in between, Scotiabank Centre has been a source for community vibrancy and pride for over 35 years. With a seating capacity of more than 10,000 and the versatility to accommodate a range of events, Scotiabank Centre hosts close to 500,000 attendees each year and is home to the Halifax Mooseheads, Halifax Thunderbirds Lacrosse and the Royal Nova Scotia International Tattoo.

THE POSITION:

Events East Group is now inviting applications for the position of Accounting Administrator with our Finance Team.

Reporting to the Manager Accounting, the Accounting Administrator is responsible for coordinating approvals and classification of accounts payables for Scotiabank Centre events, for processing invoices for ice rentals, for preparing settlements for Scotiabank Centre events, for reconciling selected accounts, and for performing other accounting tasks as assigned. The Accounting Administrator performs general monitoring and support for procurement.

THE DUTIES AND RESPONSIBILITIES:

Values:

• Adhere to all Events East Group policies, procedures, and guidelines.
• Cultivate positive relationships across the organization and with guests.

Service Excellence:

• Work with all colleagues in a respectful, professional manner.
• Respond to all client, vendor, and promoter needs with a pleasant demeanor and communicate any client needs or changes to the appropriate person and team promptly.

Operations:

• Process all event settlements to ensure payment is invoiced and received in a timely fashion.
• Obtain approvals for all event-related invoices within the prescribed timeframe.
• Process Souvenir Settlements.
• Prepare, coordinate, and post wire transfers.
• Perform various account reconciliations, as assigned.
• Co-ordinate reports for the Concessions Commission.
• Prepare and Process transactions for the Concessions Commission.
• Invoice all ice rentals to the appropriate receiver.
• Provide support for month-end activities and special projects within the team and company, as assigned
• Act as a back-up for the Accounts Payable Coordinator.
• Perform quarterly cash counts.
• Other duties as required.

Administration:

• Monitor procurement activities and track contract status’.
• Provide administrative support during the procurement process to person(s) in need.

Physical Resource Management:

• Treat Events East Group property, resources, and equipment with respect following any job procedures, policies, or user guides available.
• Report any damage to Events East Group property, resources, and equipment as soon as damage has been incurred or observed.

Training & Development:

• Support and participate fully in all training and development initiatives.
• Support the adoption of new technologies and technical skills as they are introduced to the department.

Health & Safety:

• Report all safety hazards to the direct supervisor as soon as is reasonably possible. Take action to correct the safety hazard if possible and reasonable.
• Promote and follow all departmental standards and guidelines, job procedures, and equipment operation protocols to continuously ensure the safety of oneself, team members, and clients.

THE PERKS AND BENEFITS:

• 3 weeks of vacation starting
• Sick and personal days
• Employee and Family Assistance Program (EFAP) available through Telus Health
  • Discounts
  • Free counselling services
  • Resources available for personal life needs
• Medical & Dental benefits through Medavie BlueCross as soon as you start!
• Short Term Illness (STI) and Long Term Disability (LTD)
• Participation in the Province of Nova Scotia Public Service Superannuation Plan
• 13 paid holidays or Time in Lieu for working on the holiday
• Paid bereavement leave
• Discounted transit bus pass through SmartTrip
• Discounted gym membership at Goodlife Fitness

THE PROFESSIONAL REQUIREMENTS:

Education and Experience:

• Highschool diploma or equivalent secondary school graduation
• Diploma in accounting considered an asset
• 2 years of experience in a similar accounting role
• Experience using accounting software in daily work
• Proficient use of the Microsoft suite of products with emphasis on Microsoft Excel.

Physical Demands:

• This position is performed at a computer station located within office cubicles. As such the following environmental conditions are present:
  • Moderate level of noise and regular foot traffic in the area
  • Overhead florescent lights
  • Low pile carpeted flooring
  • Temperature controlled indoor environment
• This position performs most of its functions seated at a computer.
• This is an in-person, in-office position with an allotted number of work-from-home days, as per company guidelines and discretion.

Events East is committed to a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage applications from qualified African Nova Scotians, racially visible persons, women in non-traditional positions, persons with disabilities, Indigenous persons, and persons from the 2SLGBTQIA community. We encourage applicants to self-identify.

During the recruitment process, applicants have the right to request an accommodation. Any applicant invited to participate in testing or an interview and who requires an accommodation should discuss their needs, in confidence, with the Recruiter when selected.

TO APPLY: Apply via Career Beacon.

APPLICATION DEADLINE: Applications will be reviewed as they are received until the position is filled.

We thank all applicants for their interest, however only those selected for an interview will be contacted.

For further information, please visit our website at?www.eventseast.com

Events East